Office Officer (Administrative Officer)

MOL Group is an integrated, international energy company from Central and Eastern Europe, headquartered in Budapest, Hungary, with over 100 years of experience in the oil, gas, petrochemical, and retail sectors. As part of its Strategy 2030, the Group strives to advance the energy sector every day and shape tomorrow, engaging 25,000 talented employees in over 30 countries in a shared mission- a sustainable future. MOL Polska, part of the international MOL Group, is dynamically developing, pursuing long-term goals and undergoing transformation. The company currently manages a network of nearly 400 service stations and is expanding its operations to include the wholesale segment. Our mission is to create modern solutions by bringing together a team of talented and enthusiastic individuals ready to revolutionize the energy landscape. We are looking for talents motivated to develop, make an impact, and co-create the future. Are you ready to accelerate your development with MOL Polska? Join us and let's drive change together, building your career in various areas of retail, wholesale, and consumer services! Office Officer (Administrative Officer) The Office Officer is responsible for supporting the day-to-day operations of the MOL Polska office and reception area in accordance with the company’s office policies. The role includes handling incoming and outgoing correspondence, managing courier deliveries, cooperating with external archives, registering visitors, issuing visitor access cards, and providing administrative support to various business units within the organisation. Requirements- Bachelor’s degree At least 1 year of professional experience in an office, reception, administrative, or service management role Good command of English (spoken and written) enabling effective communication Knowledge of document workflow procedures Experience in document management (document workflow, archiving, filing, registering correspondence) Knowledge of the SAP GOP system will be considered an advantage Proficiency in using office equipment Very good knowledge of MS Office High level of accuracy and attention to detail Strong organisational skills, with the ability to plan tasks, set priorities, and meet deadlines Problem-solving skills Excellent interpersonal and communication skills Ability to work independently Your duties will include- Managing all tasks related to correspondence administration, including- incoming correspondence (receiving mail and deliveries, registration, distribution to recipients) outgoing correspondence (collecting items for dispatch, registering outgoing mail, sending items) handling incoming invoices outside the KSeF system (registration, scanning to VIM, distribution) Managing cooperation with the external archive, including sending and receiving documentation and maintaining a register of archived documents Supervising the proper management of company stamps (ordering, record-keeping, and disposal) Ordering office supplies, including company envelopes and business cards Handling administrative tasks related to reception/front-desk matters Entering documentation related to inspections carried out by public authorities into the relevant system and ensuring it is processed appropriately Providing administrative support for visitors, including registration and issuing access passes Why is it worth joining us? We provide the opportunity to learn through contact with interesting business environments and projects, We offer competitive remuneration (including performance bonuses) and benefits. An attractive benefits package includes healthcare, a Company Social Benefits Fund, and employer-funded group insurance with an investment fund, We enable interested employees to develop in an international environment and participate in projects and training, Place of work - Gdańsk At MOL Group, we know that diversity is our strength. That's why we provide equal opportunities to all candidates with the appropriate qualifications and professional experience, regardless of differences such as age, gender, disability, sexual orientation, ethnicity, or other non-work-related characteristics. At MOL Group, everyone counts. Pay Transparency Our organization operates in compliance with applicable pay transparency regulations. Information on the proposed employment conditions, including remuneration and its components, is provided to the selected candidate in written form prior to the commencement of employment, following the completion of the recruitment process and the selection of the candidate. The recruitment process is conducted in a non-discriminatory manner, using gender-neutral language and objective assessment criteria. Employee Status Regular- Indefinite Job Level Individual Contributor Location Poland-Gdańsk-al. Grunwaldzka