Administrative Assistant

Application deadline: 31-JULY-2026 Location: Gdansk 80-309, , Poland Contract type: Permanent Job ID: 4725 Role Description Be the person who helps keep our Development organization running smoothly, efficiently, and professionally. As Administrative Assistant, you will play a key role in supporting leaders and teams with coordination, communication, and day-to-day organization in a dynamic international environment. This is a great opportunity for someone who thrives on structure, enjoys working with many stakeholders, and takes pride in making things happen behind the scenes. Based in Gdańsk, you will join a global company with Danish roots and broad collaboration across functions and geographies. Join us in creating a future legacy in medical dermatology At LEO Pharma, we are global leaders in medical dermatology. We have 115 years’ experience in bringing innovation to healthcare. And we are eager to do much more. Each year, close to 100 million people have a better day because of our medicines. Founded in Denmark and working across global markets, LEO Pharma offers the opportunity to contribute in an international environment while being part of a role based in Gdańsk, Poland. This position offers the chance to support a key Development function through high-quality coordination, administration, and stakeholder support. Your role As Administrative Assistant, you will provide administrative, coordination, and organizational support to the Development function and its leadership team. You will help ensure smooth day-to-day operations through effective calendar and meeting management, timely follow-up on actions and deadlines, and professional handling of documentation, communication, and stakeholder interactions. This role is well suited to someone who is structured, proactive, and comfortable managing multiple priorities in a fast-paced environment. - Manage calendars, appointments, meetings, and travel arrangements for the Development leadership and team - Coordinate meetings, prepare agendas, take minutes, and follow up on action items and key deliverables - Support the preparation of reports, presentations, project updates, and other business documents - Maintain organized records, files, contracts, correspondence, and development-related documentation while handling confidential information with discretion - Provide general administrative support, including expense claims, purchase requests, invoices, office coordination, and ad hoc support to leadership The role offers: This role offers the opportunity to work closely with leaders and teams in a key Development function, with broad exposure across administration, coordination, and stakeholder support. You will collaborate with colleagues across Procurement, Facility Management, Finance, and the Development PA network, while building strong experience in a global and fast-moving business environment. Your Qualifications To succeed in this role, we imagine that you have the following qualifications: - Diploma or Bachelor’s degree in Business Administration, Management, or a related field - Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or in a similar support role - Strong organizational and time management skills, with the ability to multitask and manage competing priorities - Solid experience with change management - Experience supporting project, or corporate functions is an advantage - Excellent written and verbal communication skills, including proficiency in English - Strong knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook LEO Pharma is built on collaboration, innovation and curiosity. Is this you? Can you bring this and a proactive, reliable, and detail-oriented approach, along with professionalism, confidentiality, and the ability to work independently? Your new team You will join the Development organization in Gdańsk, where you will support leaders and colleagues in their day-to-day activities and help ensure effective coordination across teams. The role includes collaboration with a broad internal network, including Procurement, Facility Management, Finance, and the PA network in Development. You will become part of an international company culture where teamwork, structure, and support are highly valued. Report a concern: Whistleblower hotline | LEO Pharma