Senior Office & Site Operations Coordinator (f/m/x)

We are looking for a highly organized and proactive Senior Office & Site Operations Coordinator to support the day-to-day operations of our site in Gdansk. This role combines executive support, office management, facilities coordination, purchasing, vendor management, and light financial administration to ensure the workplace runs efficiently. If you enjoy bringing structure to a busy environment and ensuring that administrative, operational, and financial processes are well organized, this opportunity may be the right fit for you. Your tasks - Supporting the Site Lead by taking meeting notes, tracking action items, and managing reminders - Coordinating office operations, including supplies, snacks, produce, and consumables - Managing purchasing activities, including obtaining quotes, creating purchase requests, tracking purchase orders, and confirming receipt of goods and services - Assisting with budget tracking, expense monitoring, and maintaining accurate purchasing records - Coordinating office logistics, including equipment purchases, car rentals, parking, deliveries, and visitors - Managing vendor relationships and coordinating external service providers - Maintaining cleaning schedules and ensuring the workplace is well organized - Supporting compliance with health, safety, and workplace standards - Coordinating multiple operational projects and ensuring deadlines and recurring activities are completed on time - Identifying opportunities to improve administrative and operational processes Requirements - Minimum 6 years of experience in office administration, operations, facilities, or project coordination - Excellent organizational and time management skills - Strong attention to detail and the ability to manage multiple priorities - Basic financial administration skills, including purchase order tracking, budgeting support, and expense management - Strong communication and vendor management skills - Proficiency with Microsoft Office or Google Workspace; experience with ERP or purchasing systems is a plus - A proactive, resourceful attitude and the ability to work independently - Advanced level of English Nice to have - Experience in managing vendor relationships - Familiarity with health, safety, and workplace standards Job no. JOB-2FPZ6 Sii ensures that all hiring decisions are made solely on the basis of qualifications and competence. We are committed to equal and fair treatment of all, regardless of legally protected characteristics. At Sii, we promote a diverse and inclusive work environment, in full compliance with applicable anti-discrimination laws. Benefits For You - Great Place to Work - Solid financial situation - Contracts with the biggest brands - Centre of internal trainings - Many experts you can learn from - Open and accessible management team - Profit sharing - Passion Sponsorship program - Regular integration events and trips - Comfortable and well-equipped offices - MySii app - Medical care