Office and HR Administration Assistant

Stellantis is a leading global automaker and mobility provider that offers clean, connected, affordable and safe mobility solutions. Our Company’s strength lies in the breadth of our iconic brand portfolio, the diversity and passion of our people, and our deep roots in the communities in which we operate. Our ambitious electrification and software strategies and the creation of an innovative ecosystem of strategic, game-changing partnerships are driving our transformation to a sustainable mobility tech company. The driving force behind us is the diverse and talented group of men and women around the world who bring their passion and experience to their work every day. And while we are a truly global organization, we remain deeply rooted in the communities in which we operate and where our colleagues live and work. With industrial operations in nearly 30 countries, Stellantis could consistently exceed the evolving needs and expectations of consumers in more than 130 markets, while creating superior value for all stakeholders. Mission The Office & HR Administration Assistant plays a key role in ensuring efficient office operations and providing administrative HR support. The position combines office coordination, time administration, procurement support, and HR administration, contributing to a smooth employee experience and operational excellence. Your responsibilities: 1. Office Maintenance & Administration - Ensure smooth day-to-day office operations, including facilities, equipment, and supplies. - Coordinate with external vendors (cleaning, maintenance, facility services). - Manage office inventory, orders, and workplace organization. - Collaborate with the OHS team to maintain a safe, clean, and professional working environment. - Support organization of meetings, internal events, and logistics. - Handle incoming and outgoing correspondence (mail, courier shipments, document distribution). 2. Time Administration - Manage time and attendance records for a defined group of employees reporting to foreign managers. - Ensure accuracy and timely submission of working time, absences, and leave data. - Act as a liaison between employees, managers, and payroll where needed. - Support compliance with internal policies and local labour law regarding working time. 3. Purchase Orders & SAP Administration - Create and manage PRs/POs in SAP in line with internal procedures. - Track and monitor orders, invoices, and costs. - Coordinate with vendors and internal stakeholders on procurement matters. - Ensure proper documentation and compliance with finance policies. 4. HR Administration - Maintain and update employee records in compliance with GDPR/ Labour Code regulations - Administer employee benefits declarations (payroll deduction declarations, registering employees in benefits systems, monitoring enrolment and participation) - Develop and update HR documentation, guidelines, and internal instructions - Prepare reports on working time, annual leave and other - Act as a point of contact for employees regarding HR administrative matters - Assist in HR projects and initiatives (e.g., engagement, communication, training support) Our requirements: - Bachelor’s degree in Administration, HR or related field preferred - English Language - B2 level or higher - Experience in office administration and/or HR administration - Experience working with SAP or similar systems is an advantage - Experience supporting international teams is a plus - Ability to communicate clearly with employees, managers, and external partners - Experience working with international stakeholders - Capability to explain processes, resolve issues, and respond to employee needs. - Strong service orientation and ability to manage sensitive situations - Strong organizational and multitasking abilities across multiple processes (office, HR, SAP). - High level of accuracy in data handling and documentation. - Ability to manage physical and digital documentation flows. - Proficiency in MS Office and administrative systems. We offer: - Contract of employment - Hybrid working model : 60% on site, 40% on remote - Private healthcare coverage and life insurance - Extra social benefits (holiday funds, school layette) - Languages learning platform - Integration events - Opportunity to expand international experience and build global professional relations - Enjoyable and comfortable working environment where we appreciate your commitment At Stellantis, we assess candidates based on qualifications, merit and business needs. We welcome applications from people of all gender identities, age, ethnicity, nationality, religion, sexual orientation and disability. Diverse teams will allow us to better meet the evolving needs of our customers and care for our future.