Administration Specialist

About Us Liftero build rocket engines for new space era spacecrafts. With our first units already flying on SpaceX rideshare missions, we’re bringing BOOSTER - our next-gen thruster to small satellite missions. We are an ambitious team of engineers and experts in field of propulsion and space systems. We move fast, stay focused, and keep things light. It’s a high-energy environment, but also a rewarding one - at Liftero, you’ll tackle meaningful challenges with people you actually enjoy working with. We are looking for mission-driven people to join our team - builders, problem-solvers, and curious minds who want to shape the future of space mobility and see their work make it to orbit. Position Overview As an Administration Specialist at Liftero, you will play a key role in keeping the company running smoothly behind the scenes. Your work will support the operational side of the organization - from coordinating procurement processes to maintaining internal documentation and ensuring the office runs efficiently. In a fast-growing deep-tech startup like Liftero, organization, reliability, and proactivity are essential. Engineers focus on building propulsion systems that move satellites in space, while you make sure the operational backbone of the company works flawlessly. You will work closely with leadership and the technical team, helping to maintain structure, clarity, and efficiency as the company grows. Your Daily Impact Procurement - Process purchase orders based on requests from the technical team and track their status - Monitor payment status for suppliers and contractors - Verify vendors and review incoming invoices, clarifying any inconsistencies Administration - Maintain and organize internal company documentation - Oversee document flow and company email correspondence - Support internal administrative processes and ensure proper record keeping Office Operations - Ensure smooth day-to-day operation of the Kraków office, including office supplies and coordination with building administration and service providers - Handle incoming and outgoing courier shipments - Support the team with various administrative tasks as needed Is This You? If the points below sound like you - we’d love to talk. - Excellent organizational skills, independence, and a proactive mindset - At least 2 years of experience in a similar administrative role, preferably in an SME or startup environment - Basic familiarity with business regulations (e.g. labor law, GDPR) is a plus - Good working knowledge of MS Office (Excel, Word) and Google Workspace - Fluent Polish and at least B2-level English - Willingness to learn and grow within administrative operations Perks & Advantages - Private healthcare - Multisport membership - Courses and Trainings financing - Stock options - Unlimited fresh grinded coffee What Its Like To Work With Us Working at Liftero is meaningful, fast-paced, and human. We’re not trying to copy corporate culture or pretend that work is your second home - we respect your time, your life outside of work, and the fact that we’re all just people. If you're having a tough day, say it - we’ll work it out. If you’re in flow and want to build through the night, we trust you to manage your own time. Building serious space tech takes focus, dedication, and real effort. It can be demanding - but it’s also where you’ll grow, both professionally and personally. We’ve created a unique company culture that’s shaped by mutual respect and a shared drive to build things that fly. Whether you’re loud and all-in, or more quiet and independent - there’s space for you here. We work in our own project management framework, refined over years of iteration. It helps us move quickly, stay flexible, and give every team member a real voice in shaping the final product.