Site Administrator

Baltic Power is a joint venture between two regional leaders of energy transition, Northland Power and ORLEN, pioneering Poland’s offshore wind industry and driving the country’s energy transformation. We are constructing the very first offshore wind farm in the Polish part of the Baltic Sea. With a planned capacity of 1.1 GW, the project will play a key role in strengthening the country’s energy mix and supporting the transition to lower-carbon power generation. By joining Baltic Power, you will contribute to the development and long-term operation of a large-scale renewable energy asset. You will work alongside experienced professionals and international partners to ensure safe, efficient, and reliable delivery of clean electricity to approximately 1.5 million households. You'll work with the world's most advanced 15 MW offshore turbines and define the best operational practices for a new branch of Polish industry. We are looking for individuals who value safety, collaboration, and technical excellence, and who are motivated to contribute to the responsible development of renewable energy in Poland. Join us. Be one of the first. Be the future. Join the team powering Poland’s first offshore wind farm We are looking for a Site Administrator to join our Operations & Maintenance (O&M) organization to support the day-to-day running of the site. In this role, you will be the first point of contact for visitors, contractors, and employees, helping ensure smooth operations, proper access control, and a well-organized working environment. You will play a key role in supporting the Operations team and maintaining a safe, welcoming, and efficient site. What You’ll Do (Responsibilities) - Act as the first point of contact for visitors, contractors, and site personnel, ensuring a professional and welcoming environment - Manage access to the site, including visitor registration, inductions, ID checks, and issuing access badges in line with security procedures - Handle incoming calls, emails, deliveries, and correspondence, directing them to the appropriate teams - Support the Operations Management team with day-to-day administrative tasks and coordination activities - Maintain accurate records, including site access logs, visitor registers, deliveries, and facility checks - Provide general administrative support, including document handling, filing, and data entry - Coordinate meeting room bookings, office supplies, and ensure common areas are well maintained - Assist with internal communication on site (e.g. notices, events, staff updates) - Support the organisation of site events, visits, audits, and team activities - Assist with local purchasing and coordination of site-related orders in line with company procedures - Work closely with the Operations Manager to support daily coordination, track actions, and help implement new processes - Help maintain a safe and compliant working environment by supporting access control and basic security-related processes Who You Are (Qualifications & Skills) - Previous experience in a receptionist, administrative, or site support role - Strong interpersonal and customer service skills - Good organisational skills and ability to manage multiple tasks in a fast-paced environment - Attention to detail and ability to maintain accurate records and documentation - Proficiency in Microsoft Office (Outlook, Word, Excel) - Comfortable working in an industrial or technical site environment - Ability to work independently while closely supporting the Operations team - Good communication skills in Polish and English Why join us? - Be part of Poland’s first offshore wind farm and help shape an entirely new sector in Poland - Work on cutting-edge turbine technology - A culture that values skills over certificates - Influence the development of operational standards for future Polish offshore wind projects - Competitive salary and benefits package Please submit your CV in English only. Applications submitted in other languages will not be considered. Disclaimer This job description outlines the core responsibilities and requirements for this role, but responsibilities may evolve as the project and organization mature. At Baltic Power, we are committed to creating an inclusive and accessible workplace. If you require any adjustments during the recruitment process, please contact our Talent Acquisition team at careers@balticpower.pl confidentially — we are here to support you.