Office Coordinator

A Career at HARMAN Automotive We’re a global, multi-disciplinary team that’s putting the innovative power of technology to work and transforming tomorrow. At HARMAN Automotive, we give you the keys to fast-track your career. - Engineer audio systems and integrated technology platforms that augment the driving experience - Combine ingenuity, in-depth research, and a spirit of collaboration with design and engineering excellence - Advance in-vehicle infotainment, safety, efficiency, and enjoyment About The Role The Office Coordinator is responsible for the day-to-day operation of the Harman office in Łódź, ensuring a safe, efficient, and well-functioning workplace environment. This role operates under the direction of the Facility Manager and focuses on local execution, vendor coordination, and employee support, contributing to the overall performance of the Facility & Real Estate function. What You Will Do - Office Operations & Workplace Management: ensure smooth daily operations of the office, maintaining a safe and efficient work environment; act as the main point of contact for employees regarding facility-related topics and requests; coordinate and resolve operational issues in cooperation with the building administration; support space utilisation, desk setup, and hybrid workplace arrangements. - Vendor & Service Management: manage day-to-day cooperation with external service providers (cleaning, maintenance, security, catering, courier); monitor service quality and ensure delivery in line with agreed standards and contracts; maintain regular communication with landlords, building management, and service partners. - Facilities & Maintenance Coordination: coordinate maintenance, repairs, and defect resolution within the office; track and follow up on work orders and service requests; support implementation of workplace standards, safety requirements, and internal policies. - Reception, Visitors & Office Services: ensure smooth operation of reception and front office services; manage visitor processes, including registration and access coordination; oversee courier services and internal logistics; ensure high service quality and professional office experience. - Workplace Services (Pantry, Cleaning, Parking); oversee housekeeping, cleaning services, and office hygiene standards; coordinate lunch and pantry services, including supplier contact; manage parking allocation, administration, and coordination with providers - Access Control & Security Administration: administer access control systems, including user accounts and permissions; manage visitor badges and access cards; support implementation of local security procedures and escalate issues when needed. - Financial & Administrative Support: support facility-related financial processes, including invoice verification and processing, cost tracking and documentation, creation and management of purchase requests (SRM or equivalent systems); maintain documentation related to vendors and contracts. - Office Supplies & Employee Support: manage office supplies; handle day-to-day employee requests and provide administrative support; coordinate workplace services tools (e.g., booking systems, meal tools) with external providers. What You Need To Be Successful - Bachelor's /Master’s degree in Economics or related disciplines. - Experience in office administration, facility coordination, or workplace services. - Strong organisational and coordination skills. - Good communication skills and service-oriented mindset. - Ability to manage multiple stakeholders and priorities. - Working knowledge of MS Office tools . - Business English fluency (written & spoken). - Proactive, goal-oriented mindset with strong attention to detail and problem-solving skills. - Ability to work independently within defined guidelines. - Excellent communication and teamwork abilities within a global organisation. What Makes You Eligible - Willingness to work from the office in Łódź at least 3 days per week. What We Offer - Flexible work environment, - Access to employee discounts on world-class Harman and Samsung products (JBL, HARMAN Kardon, AKG, etc.), - Extensive training opportunities through our own HARMAN University, - Competitive wellness benefits, - “Be Brilliant” employee recognition and rewards program, - An inclusive and diverse work environment that fosters and encourages professional and personal development. You Belong Here HARMAN is committed to making every employee feel welcomed, valued, and empowered. No matter what role you play, we encourage you to share your ideas, voice your distinct perspective, and bring your whole self with you – all within a support-minded culture that celebrates what makes each of us unique. We also recognize that learning is a lifelong pursuit and want you to flourish. We proudly offer added opportunities for training, development, and continuing education, further empowering you to live the career you want. About HARMAN: Where Innovation Unleashes Next-Level Technology Ever since the 1920s, we’ve been amplifying the sense of sound. Today, that legacy endures, with integrated technology platforms that make the world smarter, safer, and more connected. Across automotive, lifestyle, and digital transformation solutions, we create innovative technologies that turn ordinary moments into extraordinary experiences. Our renowned automotive and lifestyle solutions can be found everywhere, from the music we play in our cars and homes to venues that feature today’s most sought-after performers, while our digital transformation solutions serve humanity by addressing the world’s ever-evolving needs and demands. Marketing our award-winning portfolio under 16 iconic brands, such as JBL, Mark Levinson, and Revel, we set ourselves apart by exceeding the highest engineering and design standards for our customers, our partners and each other. If you’re ready to innovate and do work that makes a lasting impact, join our talent community today! Important Notice: Recruitment Scams Please be aware that HARMAN recruiters will always communicate with you from an '@harman.com', ‘@careers.harman.com’ or ‘harmanglobal.avature.net’ email address. We will never ask for payments, banking, credit card, personal financial information or access to your LinkedIn/email account during the screening, interview, or recruitment process. If you are asked for such information or receive communication from an email address not ending in one of the above email domains about a job with HARMAN, please cease communication immediately and report the incident to us through: harmancareers@harman.com. HARMAN is proud to be an Equal Opportunity employer. HARMAN strives to hire the best qualified candidates and is committed to building a workforce representative of the diverse marketplaces and communities of our global colleagues and customers. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. HARMAN attracts, hires, and develops employees based on merit, qualifications and job-related performance.(www.harman.com)