Office and Project Coordinator

Take on challenging tasks An Office and Project Coordinator withingSSC acting as a operational backbone of Manager Director’s and Project Manager for a diverse Teams within SSC. We are seeking a highly organized and efficient Office Coordinator to oversee administrative operations and combine project management skills with smart office coordination to ensure smooth and efficient office management, coordinating strategic projects, and providing support to staff members across all locations. The successful candidate will own company Project Management visibility, coordinate cross-team administrative support in core business administrative processes: Travelling, Office Management, Facility Management and SSC Strategic Project Management. Responsibilities - Office & Administrative coordination: - Oversee and manage day-today office operations and processes across SSC. - Maintain office supplies, equipment and workspace needs for the Poznań SSC department. - Coordinate logistics for team events, workshops, training sessions and stakeholders' visits. - Coordinate office maintenance, repairs, and renovations as needed. - Handle incoming inquiries, correspondence, and direct them to the appropriate personnel. - Manage document management and support the internal documentation process coordination. - Collaborate with facilities management teams to ensure a safe and functional work environment across all locations. - Coordinate office space planning, furniture, and equipment needs for new and existing staff. - Stakeholder & MD Office Coordination: - Coordinate the MD’s Stakeholder engagement caledars: schedule project-related meetings, prepare briefing materials, presentations and agendas for the strategic projects. - Support Managing Directors in project and capacity planning and ongoing project coordination. - Coordinate cross-team assignments – support organization of kick-off meetings, maintain projects tracking, priority setting, monitor timely delivery and update on project actions. - Event Coordination: - Assist in planning and coordinating office events, meetings, and trainings across the three locations. - Arrange logistics for meetings, including room setup, catering, and audio-visual equipment. - Communication and Coordination: - Serve as a point of contact for staff members at all locations, ensuring effective communication and coordination. - Facilitate communication and collaboration between the different locations. - Continuous improvement: - Coordinate the implementation of processes, new templates and tools across SSC. - Track and report on the assigned project realization. - Contribute to process improvement initiatives and support coordination of their introduction. Your skills - Bachelor degree in Business Administration, Economics or Management. - Minimum 2-3 years of experience in project coordination, office management or similar roles. - Excellent organizational and time management skills. - Project Management skills, including: project coordination, reporting and preparing documentation. - Strong written and verbal communication in English and Polish - Advanced MS Office and project tracking tools (Teams, Power Point, Excel, Planner, Sharepoint) - Ability to multitask and prioritize tasks effectively. - Proactive and solution-oriented approach to problem-solving. - Collaborative mindset, openess and willigness to work in diverse environment - Experience with Office management and Travelling Management tools (Concur, Emburse), and Project management tools (Jira, MS Project or similar) is a plus. - Knowledge of facilities management and administrative procedures is a plus. - Driver license and willingness to travel across 3 locations (Poznań, Środa Wielkopolska, Radom).