Administrative Coordinator

Description & Requirements Who we are looking for The Greenhouse & BC Coordinator plays a pivotal and multifaceted role in supporting our client engagement and internal team success in Switzerland. This role encompasses planning and coordinating client-facing workshops while also providing essential project, administrative, and operational support to the Greenhouse/Transition Labs team. The successful candidate will thrive in a collaborative team environment, demonstrate strong communication skills, discretion, and diplomacy in all interactions. This role requires a proactive self-starter, capable of managing multiple responsibilities efficiently and flexibly, anticipating challenges, and delivering results that contribute to both client satisfaction and internal team effectiveness. To be considered for this role, a candidate must have the following: - Bachelor’s degree; - Fluent in English; additional languages (French, German) are a plus; - 2-3 years’ administrative/project coordination or executive assistant experience, preferably in professional services; - Previous Deloitte experience is a plus; - Strong business acumen, organisational skills, and team collaboration experience; - Excellent communication skills with a service- and quality-oriented approach; - Advanced skills in Word, Excel, PowerPoint, Outlook, Teams, and virtual event platforms; - Problem-solving and project management skills. Your future role Responsibilities include but are not limited to the following: - Manage BC and lab inquiries/requests (inbox, calendar management, scheduling) - Oversee BC and TL pipeline data and maintain system accuracy across relevant platforms - Coordinate and maintain BC and TL templates, documentation standards, content management and archives - Support Lab Delivery team (scheduling, logistics, operational coordination) - Manage BC accounting, invoices, and client proposal preparation - Collect and manage client and internal feedback for continuous improvement - Prepare firm-wide communications - Support with lab-specific technology (collaboration tools) - Manage supplies and materials for BC and lab initiatives What we offer - Stable job in a multinational company based on an employment contract; - Working in a flexible hybrid model - partially from home and the office; - Private medical care program, life, and travel insurance; - Access to various forms of recreational and social activities (MyBenefit, Multisport, bike rental, sports teams); - Access to free psychological consultations, legal advice and financial advice as part of the Employee Assistance Program; - Onboarding plan from the first day of work and the Buddy Program - support from a dedicated coworker; - Friendly organizational culture (integration events, well-being and diversity & inclusion programs); - Wide development opportunities (individual career path, training in soft and technical skills, access to modern training platforms, including Udemy for Business, LinkedIn Learning); Selection process Apply and create your future with us! If your resume is of interest to us, the recruitment will consist of several stages: - Short online interview / short phone interview with Recruiter. - Interview/s with member/s of the team. You will receive feedback regardless of process result. About Deloitte Deloitte is a variety of people, experience, industries and services we deliver in 150 countries of the world. It is an intellectual challenge, a good starting point for your career, and an excellent opportunity for continuous development and gaining valuable life experiences. What you only must do is to take the first step – press the apply button and send us your CV, go through all the stages of the recruitment process and sign a contract with us. Deloitte is simply your best choice.