Office & HR Coordinator

Do you want to play a key role in ensuring smooth office operations and supporting a seamless employee experience across the organization? Here you have the opportunity to get an exciting job, as an Office & HR Coordinator, in an international medical device company at our site in Szczecin, Poland. Position Overview We are looking for a proactive and structured Office & HR Coordinator to join our team. In this role, you will be responsible for ensuring smooth day-to-day office operations while supporting a wide range of administrative and people-related activities across the organization. You will act as a central point of coordination for internal communication, meetings, travel, and external vendors, while also contributing to key HR processes such as recruitment, onboarding, and employer branding initiatives. The role requires strong organizational skills, attention to detail, and the ability to collaborate across functions including HR, Finance, Facilities, and management. This is a great opportunity to take ownership of office operations and play a key role in creating an efficient, well-organized, and engaging workplace environment in an international company. Key Responsibilities - Managing the day-to-day operations of the company’s office - Overseeing the flow of documents, correspondence, and internal communication - Organizing and supporting internal and external meetings - Collaborating with external vendors and business partners - Booking domestic and international business travel - Translating documents, presentations, etc. (Polish ↔ English) - Organizing company events, trainings, and activities - Collaborating closely with other functions in HR, Finance, Facility, company management, etc. to ensure seamless process execution - Contribute to key HR activities, including recruitment, onboarding, employer branding, trainings Your Background - Experience in office administration and HR - preferably in multinational and dynamic environment - High proficiency in English language - University degree - Strong proficiency in MS Office - Excellent organizational and time management skills - High attention to detail, reliability, and ability to meet deadlines - Strong communication skills and a customer-oriented mindset (internal stakeholders) - Openness to learning and cross-functional work environment - Knowledge of ticketing system will be an asset - Valid category B driving license This is an on-site work model, where most responsibilities will be handled in the office. Location Szczecin, Poland. We offer an exciting workplace where you can have real influence We offer an exciting and challenging job and a workplace with strong values. What exactly this means is quickly visible to our new colleagues. We are driven by improving patient outcomes, and we take our values to work every day – we care about each other, our environment, and our customers, and we win for patients with innovative high-quality products.  You will meet a Danish-rooted company growing in number of international colleagues and a way of working where hybrid, digital, learning, and innovation are keywords. And we take pride in having fun  😊 Some of the facts and a little piece of history Ferrosan Medical Devices develops and produces a portfolio of medical devices used in surgical care. Our portfolio consists of various hemostatic products to minimize bleeding challenges in surgery and electromechanical medical devices to perform breast biopsies. We are an international company with products registered in more than 100 countries. Our products are marketed in collaboration with global medtech partners. New ideas are developed and matured from the first thought to finished implementation in production. And we manage the business with an uncompromising focus on quality based on current GMP requirements. We are committed to an inclusive hiring process and equal opportunities for all candidates At Ferrosan Medical Devices, we believe that making a real difference in healthcare starts with our people. That’s why we aim to build a workplace where everyone feels welcome, respected, and valued – no matter their background, experience, or perspective. Diversity fosters innovation, makes us stronger, helps us grow, and allows us to better support patients and partners around the world. We are interested in your motivation You don’t need to write a cover letter - but if you would like to add a couple of sentences at the top of your CV about your interest in this role, we will be happy to read it. We ask you to submit your CV in English. Apply at the latest by June 21st, 2026. We will process the applications as we receive them, and the job ad will be prolonged until the right candidate has been found. We look forward to hearing from you. Read more about us