Office & Administration Specialist

We’re looking for an Office & Administration Specialist who enjoys being at the centre of office operations and takes pride in creating a smooth, well‑organised, and welcoming environment. In this role, you’ll support daily business activities, coordinate key workflows, and ensure that colleagues, guests, and partners experience seamless communication and service. What You’ll Be Doing - Reception and guest support — Acting as the first point of contact for visitors, partners, and colleagues, ensuring a professional and supportive experience. - Office operations — Managing supplies, groceries, and day‑to‑day office needs to keep everything running efficiently. - Vendor coordination — Working with service providers and building management to maintain a high‑quality office environment. - Correspondence management — Handling incoming and outgoing mail and courier shipments. - Contract workflow — Coordinating the full contract process, from system entry to securing board signatures. - Reports and presentations — Preparing clear, tailored materials that support business needs. - Meeting coordination — Organising logistics, catering, and visitor support for business meetings. What You Bring - 3–5 years of experience in a similar administrative role. - Fluency in Polish and strong, professional English communication skills. - Excellent organisational skills, with confidence in prioritising tasks independently. - Clear, articulate communication style and strong interpersonal abilities. - Adaptability and flexibility, with a proactive approach to varied daily tasks.