Executive Assistant Office Manager

About Enery: At Enery, we’re powering the future…literally. We are an independent renewable energy provider dedicated to delivering reliable, affordable, and long-term green energy to our customers. With a diversified green fleet currently generating 766 GWh of clean electricity from 566 MW of installed capacity, enough to power 283,400 households, Enery is at the forefront of driving Central and Eastern Europe’s transition to sustainable energy. Present across 10 countries in Central Eastern Europe our reach reflects our commitment to making a meaningful climate impact across the region. But we’re more than just energy and infrastructure. With a diverse, multidisciplinary team representing over 30 nationalities, we value transparency, ownership, and continuous learning. We move fast, collaborate across disciplines, and celebrate wins, big and small, together.At Enery, ESG isn’t a checkbox. It’s embedded into every decision we make, from project development and construction to long-term operations. What You’ll Do: Key Responsibilities Act as a trusted partner to the CEO and senior leadership, ensuring smooth day-to-day operations and high-quality execution across administrative and operational matters.Oversee complex calendars for C-level executives, prioritizing meetings and shaping schedules in line with business priorities.Play a key role in establishing and scaling the Warsaw office, including helping source office space, coordinating fit-out, and managing relationships with landlords, contractors, and service providers.Take ownership of office operations end-to-end, ensuring a professional, efficient, and well-functioning work environment from day one.Build and manage relationships with third-party vendors (facilities, H&S, etc.), ensuring high standards, cost control, and reliability.Proactively support leadership with ad hoc projects and operational initiatives, taking ideas from concept to execution with minimal supervision.Prepare and manage executive communications for internal and external audiences, including presentations, updates, and correspondence.Anticipate the needs of senior leadership, filtering and managing requests to optimize focus and productivity.Plan and coordinate company events, meetings, and conferences with strong attention to detail.Collaborate closely with Enery’s headquarters in Vienna and other CEE offices, ensuring alignment with corporate standards, systems, and processes.Coordinate with IT and internal teams to implement and maintain office systems, tools, and infrastructure.Drive continuous improvement of processes, especially those involving senior leadership and cross-office coordination.Communicate company policies, updates, and initiatives clearly and consistently across the local team. Requirements Proven experience as an Executive Assistant and/or Office Manager in an international, fast-paced environment.Experience in setting up or significantly upgrading an office environment (e.g. relocation, expansion, or new office launch) is a strong advantage.Highly organized, proactive, and execution-focused with a strong sense of ownership.Ability to work independently, prioritize effectively, and deliver under tight timelines with minimal guidance.Strong interpersonal skills and ability to operate confidently across senior stakeholders and international teams.Comfortable navigating ambiguity and taking initiative to build structures, processes, and solutions from scratch.Quick learner with the ability to adapt to new tools, systems, and corporate processes.Strong problem-solving skills and a hands-on, “get things done” mindset.Customer-focused approach, treating employees and stakeholders as internal clients.Fluency in Polish and English, both written and spoken.Advanced proficiency in MS Word, Excel, and PowerPoint.Interest in renewable energy and alignment with Enery’s mission. Why Join Enery? At Enery, we are committed to attracting top talent and fostering an environment where employees can excel. Here is what we offer: Join a Growing Company: Be part of an exciting journey with a young and dynamic growth company. You will have the opportunity to contribute to our success and make a significant impact from day one.Collaborative and Inspiring Team: Join our international team, where you will be surrounded by inspiring colleagues who believe in collaboration and mutual support. Together, we create an environment that fosters innovation and personal growth.Purpose-Driven Company: Our company is driven by a strong sense of purpose. By joining us, you will have the chance to be part of something meaningful, making a positive impact on society, our planet, and people’s lives through your work.Gain international exposure in various European markets Annual performance-based bonusCompetitive monthly salary (employment agreement): 10k–14k PLN gross depending on experience and qualificationsCompany parties (Christmas + Summer)Company benefitsHybrid work arrangement possible Our Culture Our team is proud to have a diverse workforce, enriched by individuals from various backgrounds, nationalities, perspectives, and experiences. Our common values and commitment to sustainability unite us as we work toward shared goals. To continue fostering a culture of collaboration and innovation, we welcome candidates from all walks of life to join us. Your unique contributions will help us grow stronger together, making a meaningful impact on our collective mission. Data Protection & Privacy Notice By submitting an application for this position, you acknowledge and consent to the processing of your personal data for recruitment and selection purposes, in accordance with the EU General Data Protection Regulation (GDPR) and applicable data protection laws. Your personal data will be processed solely for purposes related to the recruitment process, including candidate assessment, communication, and documentation, and will be handled with strict confidentiality and appropriate security measures. For further information on how Enery processes and protects candidate personal data, including details on data retention, rights of data subjects, and contact information, please refer to our Recruitment Privacy Notice , available on our website.