Executive Personal Assistant

*Apply here: https://jobs.kensuifitness.com/?job=Assistant* --------------------------------------------------------------------------------- Executive Personal Assistant to CEO — Kensui Fitness *Location:* Warsaw, Poland *Role type:* Full-time *Work style:* In-person / hybrid depending on tasks *Compensation:* *10,000–12,000 PLN gross per month* *Language:* English required; Polish strongly preferred About the Role Kensui Fitness is looking for a highly reliable, organized, and proactive *Executive Personal Assistant* to support the CEO/founder with a mix of business, personal, and lifestyle tasks. This is not a standard office assistant role and not a housekeeping role. It is a trusted support position for a busy entrepreneur, combining executive assistance, personal organization, errands, travel coordination, household coordination, and light business administration. The ideal candidate is practical, discreet, detail-oriented, and comfortable handling many different types of tasks independently. Responsibilities You may help with tasks such as: * Managing calendar, appointments, reminders, and follow-ups * Booking flights, hotels, restaurants, doctors, events, and tickets * Running errands around Warsaw * Grocery shopping and basic household shopping * Coordinating cleaners, repair people, deliveries, and service providers * Hiring and managing a cleaning lady or other household help when needed * Light household organization and tidying * Basic cooking or meal prep * Handling simple business/admin tasks for Kensui Fitness * Researching suppliers, services, products, restaurants, travel options, or local vendors * Managing receipts, invoices, payments, and simple records * Coordinating with employees, freelancers, contractors, or service providers * Helping organize documents, files, and day-to-day logistics Deep cleaning will usually be handled by a separate cleaner, but light household support may be part of the role. Requirements * Based in Warsaw * Fluent or strong English * Polish language ability strongly preferred * Highly reliable, punctual, and organized * Detail-oriented and good at follow-through * Comfortable with both business and personal tasks * Able to use Google Calendar, Google Sheets, Gmail, WhatsApp, and basic productivity tools * Practical problem-solver who can figure things out independently * Discreet, trustworthy, and professional * Comfortable running errands and coordinating household/lifestyle tasks * Previous experience as a personal assistant, executive assistant, office assistant, household manager, hospitality worker, or operations coordinator is a plus Ideal Candidate You are someone who makes life easier for a busy founder. You can take vague instructions, clarify what matters, and get things done without needing constant supervision. You are equally comfortable booking travel, following up with a supplier, organizing a cleaner, preparing a simple spreadsheet, or finding the best local option for an errand. You are proactive, calm, trustworthy, and take pride in being useful. Compensation *10,000–12,000 PLN gross per month*, depending on experience, availability, and skill level. Wynagrodzenie: 10 000,00zł - 12 000,00zł miesięcznie (brutto) Miejsce pracy: Stacjonarna