Head of Office Admin

GR8_TECH builds B2B iGaming platforms for operators who play to lead. We deliver full-cycle, high-impact tech designed to scale — from seamless integrations and expert consulting to long-term operational support. Our platform powers millions of active players and drives real business growth. Call it what it is: the iGaming Platform for Champions. With 1000+ GR8 people across locations and time zones, we don't just ship technology — we help operators build success stories across brands, markets, and geos. Our ambition drives us. Our people make it real. If you're a challenger in spirit and a champion in action — join us. Why this role exists: This role exists to build and scale a seamless, efficient, and human-centered office environment across locations. You'll help us create a workspace where teams can do their best work — by owning office operations, enabling hybrid work, and ensuring our infrastructure, vendors, and internal services run smoothly at scale. What you'll drive: Strategy & outcomes - Define and evolve a company-wide workplace strategy across multiple offices and hybrid setup. - Align workplace operations with business goals, growth plans, and expansion strategy. - Own budget planning, forecasting, and cost optimization across all locations. - Establish and track KPIs for operational excellence and employee experience. - Design scalable standards, policies, and systems for all current and future offices. Delivery & execution - Own end-to-end office operations across multiple locations. - Lead office launches in new locations, from vendor sourcing and negotiations to setup and go-live. - Ensure reliable, high-quality day-to-day operations across all workplaces. - Manage vendors, contracts, procurement, and service delivery at scale. - Oversee travel operations and company-wide mobility support. - Build and continuously improve administrative processes, tools, and systems. Stakeholder & cross-team collaboration - Partner closely with HR, IT, Security, and Finance to ensure aligned workplace operations. - Act as the company-wide owner of workplace-related topics. - Support leadership with insights, reporting, and recommendations. - Ensure clear, consistent communication across offices and locations. People & leadership - Build, lead, and scale a distributed office/admin team across locations. - Define team structure, roles, and ways of working. - Set goals, track performance, and drive accountability. - Foster a culture of ownership, operational excellence, and continuous improvement. - Support growth and development of team members. Discovery & decisions - Analyze office usage, employee needs, and workplace data to inform decisions. - Evaluate and implement tools and systems (desk booking, attendance, travel, etc.). - Identify gaps, inefficiencies, and opportunities for standardization and scaling. - Make data-informed decisions on locations, vendors, and operational models. What makes you a GR8 fit: Must-have - 5+ years in Office Administration / Operations, including leadership experience. - Proven experience managing office operations at scale (multi-location is a plus). - Strong vendor management and contract negotiation skills. - Experience with budgeting, forecasting, and cost control. - Ability to work cross-functionally and influence stakeholders. - Strong organizational skills and ability to handle competing priorities. - Fluent English (for cross-team communication). Nice-to-have - Experience in tech/product companies. - Familiarity with workplace tools (desk booking, attendance, travel systems). - Experience building or scaling hybrid work environments. - Background in compliance, policies, or workplace standards. Why you'll love working here: Benefits Cafeteria — annual budget you allocate to: Sports - Medical - Mental health - Home office - Languages. Work-life & support - Paid maternity/paternity leave + monthly childcare allowance. - 20+ vacation days, unlimited sick leave, emergency time off. - Remote-first + tech support + coworking compensation. - Team events (online/offline/offsite). - Learning culture with internal courses + growth programs. Our culture & core values: GR8_TECH culture is how we win — through trust, ownership, and a growth mindset. We move fast, stay curious, and keep it real, with open feedback, room to experiment, and a team that's got your back. FUELLED BY TRUST: we're open, honest, and have each other's backs. OWN YOUR GAME: we take initiative and own what we do. ACCELER8: we move fast, focus smart, and keep it simple. CHALLENGE ACCEPTED: we grow through challenges and stay curious. BULLETPROOF: we're resilient, ready, and always have a plan.