Office Assistant | f/m/d

About usERGO Technology & Services S.A. (ET&S), a member of the Munich Re and ERGO Group, is delivering integrated IT and business services to international markets. Our expertise lies in providing advanced IT services, with a focus on modern, business-driven technology solutions. On the business side, we also support the Group in various end-to-end insurance processes, including finance, operations, and underwriting. With offices in Warsaw and Gdansk, and strong global partnerships, we foster a dynamic, multicultural environment that promotes diversity and international opportunities. About the roleWe are looking for an Office Assistant who will be the first point of contact for our guests and provide support to the team in the day-to-day functioning of the office. If you enjoy working with people, are well-organized, and thrive in a dynamic environment, this role may be a great fit for you. How you will get the job donereception and guest service (issuing access cards, registering visits, providing building access support)ensuring smooth reception and office operations (ordering supplies, coordinating with external service providers, reporting faults and issues)handling incoming and outgoing mail and courier shipments (domestic and international)cooperating with external vendors and overseeing service delivery (e.g. couriers, office deliveries)coordinating document flow, archiving, and ensuring proper information circulationmanaging parking spaces and supporting office infrastructure (e.g. lockers, keys)participating in onboarding and offboarding processes (e.g. preparing access, collecting equipment)supporting the organization of meetings and company eventspreparing reports, summaries, and data for administrative purposessupporting the team and managers in ongoing administrative tasks and projectsperforming other tasks related to the day-to-day functioning of the reception and office Skills and experience you will needgood command of English (min B2)proficiency in MS Officeprevious experience in a similar role or in an international environment is welcomestrong communication skills and ability to collaborate with different teams and guestshigh personal culture and professional approach to responsibilitiesstrong organizational skills, independence, and attention to detailcommitment and proactive approach to assigned tasksflexibility and ability to adapt to a dynamic environmentability to multitask and work under time pressure What we offerLet's be healthyMedical package, sports card, and numerous sports sections – these are some of the benefits that help our employees stay in good shape.Let's be balancedWork-life balance is a key aspect of a healthy workplace. We offer our employees flexible working hours, a confidential employee assistant program, as well as the possibility of remote working. However, staying at home with our in-office gaming room and dog-friendly office in Warsaw won’t be easy.Let's be smartWe organize numerous workshops and training courses. Thanks to hackathons and meetups, our specialists share their expertise with others. Additionally, we have a wide range of digital learning platforms and language courses.Let's be responsibleEach year, we participate in several CSR activities, during which, together with our colleagues, we do our best to create a better future.Let's be funCompany-wide bike races and soccer matches, film marathons in our cinema room or other engaging team-building activities – we got it covered!Let's be diverseEvery team member is valued, regardless of gender, nationality, religious beliefs, disability, age, and sexual orientation or identity. Your qualifications, experience, and mindset are our greatest benefit!