Office Assistant

We are looking for a well-organized and proactive person to support a growing renewable energy company in administrative, financial, and project-related tasks. This role is ideal for someone who is highly organized, comfortable working across multiple areas, and confident in handling documentation – including creating, reviewing, and maintaining records.We are not looking for a highly specialized senior expert, but rather a dynamic, multitasking individual with solid assistant-level experience who enjoys working in a fast-paced, hands-on environment and contributing to the company’s day-to-day operations. Responsibilities:Board & Governance SupportOrganize and coordinate board and committee meetings (including virtual meetings)Prepare agendas, meeting materials, and minutesMaintain and organize corporate documentation (letters, resolutions, company records etc)Support basic compliance and governance-related activitiesFinancial & Administrative SupportAssist with invoices, purchase orders, and expense tracking (AP/AR)Support monthly reconciliations and basic budget trackingPrepare simple financial summaries and internal reportsEnsure proper document flow, accuracy, and archivingProject & Investor Relations SupportUpdate and maintain investor and partner materials (presentations, reports)Assist in preparing documentation for funding processes and due diligenceTrack project timelines, deadlines, and key milestonesSupport communication with investors and external stakeholdersRequired Qualifications:Strong organizational skills and ability to multitask effectivelyHigh attention to detail and accuracyAbility to work with documents (creation, verification, archiving)Good communication skillsProficiency in MS Office (especially Excel and PowerPoint)Basic financial understanding (experience with tools like QuickBooks, Xero is a plus)Ability to handle confidential information with discretionProactive, self-driven approachFluent English (required)Preferred Experience:Previous experience in an assistant or administrative roleExperience in a project-based or dynamic work environmentInterest in renewable energy, infrastructure, or investment projectsOFFER:Attractive salary and benefits including: yearly bonus, Multisport, private health insurance, discount card, language lessons, 2 days of home office among others.