Office Assistant Salveo Poland

SALVEO POLANDWarsaw, Polandhttps://www.salveo-cee.com/ Salveo is a pharmaceutical company that has been building successful and trusted over the counter and prescription brands in Central and Eastern European markets since 2007, adhering to the highest quality standards.Well known brands from our strategic partner, German company Engelhard Arzneimittel with Prospan, isla, Nisita, as well as Merz LC, Tilman and other well known partners.The essence of our success is our team of engaged, passionate and proactive individuals who share a clear business vision while building a recognizable organizational culture. At Salveo Poland, we are looking for a reliable, highly organized and proactive Office Assistant (m/f) to join our team. POSITIONOffice Assistant (m/f) JOB LOCATIONWarsaw, Poland KEY WORK TASKS AND RESPONSIBILITIES: Office & Administration:Keep day-to-day office operations running smoothly and in line with company standardsManage the front office: phone calls, visitors, partners, meeting and conference roomsOversee office supplies and equipment, including stock control and monthly procurementSupport internal events, meetings, and preparation of event marketing materialsCoordinate office maintenance and external vendors HR Support:Run onboarding: document preparation, signing, and trackingMaintain employee records and ensure compliance with employment proceduresHelp implement HR policies and Work RegulationsAdminister the HR portal (travel warrants, working schedules, equipment tracking)Support administration of working hours, travel expenses, and HSE/compliance activities Travel & Events:Arrange business travel (flights, accommodation, transport) in line with internal policiesSupport organization of congresses, symposiums, and corporate events Procurement & Equipment:Run procurement processes: analyze offers, evaluate and recommend suppliers, issue purchase requests, and monitor executionMaintain inventory of all company equipment and manage handover documentationCoordinate equipment lifecycle (procurement, replacement, IT and office assets)Support managing car leasing and the company vehicle lifecycle (servicing, registration, compliance) Documentation & Compliance:Maintain centralized document systems (SharePoint, Teams) with proper archiving and version controlSupport contract management and ensure GDPR compliance Communication & Coordination:Coordinate internal communication and company announcementsSupport approval workflows aligned with internal SOPsAct as a liaison between local teams, regional HR, CEE headquarters, and external partners All other tasks in accordance with the nature and scope of the role, as assigned by the direct supervisor. WORK ROLE PROFILE:Secondary or higher education diploma1 - 2 years of work experience in similar administrative rolesKnowledge of business correspondence standardsKnowledge of HR and administrative processesProficiency in English, both written and spoken (intermediate to advanced level)Proficiency in Polish, both written and spoken (C2 level)Proficient in MS Office and AI tools(intermediate to advanced level)Strong organizational and administrative skillsAbility to manage multiple tasks and prioritiesProactive, reliable, and solution-oriented mindsetTrustworthy and ethical behavior compliant with law and regulationsTeam player, collaborative, agile, emphatic and resilient BENEFITS - WHAT WE OFFER:Continuous investment in professional and personal development of our team members; opportunities for education and professional developmentPleasant and stimulating work environmentInformal communicationGood compensation packageFree day for birthdayShortened working hours on FridaysLong weekends - over-bridging holidaysPrivate health care packageLunch cardSport card We are looking for a person who develops collaboration and partnership with colleagues and customers, has a need to achieve excellent result and create value for himself / herself, the company and customers, has developed communication skills and supports feedback culture, responsibly and efficiently manages his / her behavior, effectively regulates emotionally, learns quickly and performs efficiently in different situations and circumstances. If you recognized yourself in our job add, please send your application and CV no later than 31.05.2026. We look forward to your application! Salveo Poland