Office Coordinator

We are looking for an organized, proactive, and communicative professional who will be the heart of our Warsaw office while providing day-to-day administrative and organizational support to the management team. If you thrive in a dynamic environment, can effectively manage multiple priorities, have a keen eye for detail, and value a positive workplace culture, this role could be the perfect fit for you. Key Responsibilities: - Provide comprehensive administrative and organizational support to the management team - Coordinate company events and internal initiatives, including logistics and communication with participants - Collaborate with external vendors and suppliers, including contract negotiations - Manage the office environment and office supplies in our Warsaw office, with a minimum on-site presence of four days per week at our office located at Puławska 17 - Handle front desk and reception-related duties, including correspondence management, courier services, and access card administration - Maintain company documentation, ensuring proper preparation, filing, archiving, and storage - Partner with the HR and Marketing teams on internal communications and employer branding initiatives - Administer internal tools and systems, including Worktrips, Worksmile, SharePoint, MS Teams, and e-Doręczenia, as well as support the onboarding process for new employees What We're Looking For: - At least 2 years of experience in a similar administrative, office management, or executive support role - Excellent organizational skills, with the ability to coordinate multiple projects simultaneously and work independently - A proactive, hands-on approach and strong problem-solving mindset - Strong communication skills and confidence in creating written content in both Polish and English - Proficiency in Microsoft Office applications, particularly Outlook, PowerPoint, Excel, and Word - Very good command of English (minimum B2 level) is essential - Experience with tools such as SharePoint, MS Teams, Worktrips, Worksmile, and e-Doręczenia will be considered an asset What We Offer: - Employment contract with a gross monthly salary of PLN 8,000 - Access to a flexible benefits platform, including private medical care, a sports card, and life insurance - Professional development opportunities, including training programs, certifications, and support for English language learning - A place where your ideas matter. We value initiative and are always open to implementing new solutions and improvements - This role is a part of HR & Administration team, your supervisor will be our HRBP