Office Management Specialist (m/f/x)

Location: Warsaw Employment: Full-time, Permanent At CSL, our work is driven by a promise: to save lives and protect the health of people worldwide. As an Office Management Specialist, you will play a key role in ensuring the smooth operation of our Poland affiliate, enabling our teams to focus on delivering therapies to patients who need them most. The Role - Ensure efficient day-to-day office operations, including facilities, supplies, and administrative services - Coordinate travel, meetings, and office logistics - Manage company fleet and fixed assets - Oversee expense management, credit cards, and urgent payments - Execute Source-to-Pay processes (Ariba, invoicing, payment tracking) - Manage vendor relationships and ensure payment compliance - Collaborate with external service providers and finance partners - Support CRM (Veeva) as a local expert and trainer - Maintain accurate master data (vendors/customers) in MDG - Oversee contract management and documentation - Drive process improvements and ensure strong stakeholder communication Your Skills And Experience - Bachelor’s degree in a relevant field - 5+ years in office or administrative management in an international environment - Strong MS Office and SAP skills; Ariba, Concur, Veeva are a plus - Fluent English and Polish - Highly organized, proactive, and detail-oriented with strong communication skills What We Offer - A purpose-driven role in a global biopharmaceutical company - International collaboration and growth opportunities - A culture focused on impact, innovation, and continuous improvement - Competitive compensation and benefits - Two additional leave days dedicated to your wellbeing