Office, Sales and Marketing Assistant

Company DescriptionBesins Healthcare Poland is a forward-thinking organization committed to providing innovative health solutions to improve the well-being of people worldwide. With a strong focus on quality and customer satisfaction, Besins Healthcare is recognized for its contributions to specialty pharmaceutical products. The company emphasizes collaboration and innovation in all its activities. Besins Healthcare is dedicated to fostering a dynamic and inclusive work environment that supports employee growth and success. Role DescriptionThis is a full-time, on-site role for an Office, Sales, and Marketing Assistant based in Warsaw, Poland. The role involves supporting administrative tasks such as organizing and maintaining office operations and procedures, assisting with sales coordination, providing customer service, and supporting marketing initiatives. Additional responsibilities include handling basic accounting tasks and facilitating smooth communication between teams and external stakeholders. QualificationsExcellent communication and interpersonal skills for effective collaboration and stakeholder interactionsProficiency in Administrative Assistance and Office Administration tasks, including organizing, scheduling, and maintaining office systemsStrong ability to provide support to Marketing, Sales and Human Resources DepartmentsBasic knowledge or experience in Accounting, including processing invoices and expense reportingStrong organizational skills, attention to detail, and the ability to manage multiple tasks effectivelyProficiency in standard office software and tools;Bachelor’s degree in Business Administration, Marketing, or a related field is advantageousFluency in English is required; knowledge of Polish or other languages is a plusProactive attitude with the ability to work independently and as part of a team RESPONSIBILITIES/DUTIESAssistance to Regional HeadGeneral administrative support to employeesEnsure the smooth running of the office Improve company procedures and day-to day operationsBe the point of contact between the executive and company employees/clients and manage information flow for internal and external communication – memos, emails, presentations, reportsMaintain an organized filing system of paper and electronic documentsOrganizes BH conferences in Poland and coordinate Polish team participation in medical conferencesArrange company events to take place outside of the work placePrepare internal and external corporate documents for team members and partnersContract management in cooperation with FinanceMaintaining the office condition and arranging necessary cleaning, repairs and securityCar managementInvoice registering, coding and communication with external providersMaintains records of finance and administration matters and ensures their filingPayment ordersPartner with HR & Finance to update and maintain office policies if necessaryCoordinate with IT department on all office equipmentClose cooperation and coordination with Sales and Marketing department