Personal Assistant to CEO

About The Client Our client is a fintech recruitment agency that partners with ambitious financial technology companies across Europe and beyond. They are seeking a highly organized and proactive Personal Assistant to support their Founder. The role involves managing a variety of business, administrative, and personal tasks. The aim is to save the Founder’s time, bring organization to a fast-paced workflow, support effective decision-making, and drive projects to completion. This role requires a deep understanding of the business and its priorities, evolving into a trusted partner for the Founder. Role Overview This is an exciting opportunity to work closely with the Founder of a successful fintech company. As a Personal Assistant, you will manage a wide range of responsibilities, from handling the Founder’s calendar to organizing travel and coordinating various tasks. This role is not just about assistance; it involves becoming a key player in the company's operations, with opportunities to take ownership of complex responsibilities and grow within a dynamic environment. Key Responsibilities - Manage the Founder’s calendar, appointments, meetings, reminders, and day-to-day schedule. - Organize business and personal travel, including flights, hotels, transfers, and other arrangements. - Handle personal errands and lifestyle tasks such as organizing gifts, deliveries, and reservations. - Research and compare services, vendors, and products, providing clear recommendations. - Coordinate with external providers and follow up to ensure task completion. - Support daily operational and administrative matters, including documents and payments. - Take ownership of ad-hoc requests and unexpected situations, finding solutions independently. Requirements - Previous experience as an Executive Assistant, Founder Associate, Project Manager, or in a similar role. - Strong organizational and time-management skills. - High level of independence and ownership. - Excellent research skills and ability to find the best options based on various requirements. - Attention to detail and ability to manage multiple tasks simultaneously. - Discretion and confidentiality in handling information. - Comfortable communicating with diverse individuals and resolving issues. - Tech-savvy with modern online tools, booking platforms, and AI tools. - Previous experience with a Founder or in a startup, recruitment, or fintech environment is an advantage. - Languages: English C1, Russian C1. Key Soft Skills - Strong ownership mentality - Ability to structure large amounts of information and communicate key points concisely - Speed and independence in managing multiple priorities - Problem-solving skills - Adaptability and flexibility What We Offer - Competitive salary aligned with experience - Collaborative and transparent team culture - Close work with the Founder of a successful business - High-impact role in a scaling fintech company - Recognition of personal milestones and achievements