(Senior) Administrative Assistants - based in Luxembourg

This position is based at our Luxembourg headquarters and requires regular office presence. The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support. The EIB, the European Union's bank, is seeking to recruit for its Operations Directorate (OPS) at its headquarters in Luxembourg (Senior) Administrative Assistants These are full-time positions at grade 1/2. Panel interviews are anticipated for January-February 2026. Purpose Join us as a (Senior) Administrative Assistant and play a key role in supporting the Head of Division and the wider team. Your contribution will help ensure smooth operations and enhance the overall efficiency and performance of our activities. Specific Post Environment We are recruiting for several (Senior) Administrative Assistant positions within transactional departments of the Operations Directorate (OPS). This is an opportunity to work in a dynamic environment where your organisational skills and attention to detail will make a real impact. Operating Network You will report directly to the Head of Division or Head of Unit, depending on the team structure. In this role, you’ll collaborate closely with colleagues across the organisation, including teams in Legal, Risk & Compliance, and Project Directorates—building strong connections and contributing to cross-functional success. Accountabilities Support loan and investment officers by updating business information, organizing contacts, and coordinating the full lending or investment process—including meetings, appointments, and business trips. Prepare briefing materials, manage documents and reports, and ensure smooth communication with clients and colleagues, even when officers are on assignment. Maintain up-to-date project statistics and pipelines, conduct research and data presentation, and help organize meetings and conferences. Collaborate with other team members, assist in onboarding new colleagues, and contribute to a positive, efficient team environmentEnsure adherence to procedures and effective use of digital tools.Embrace and adapt to new technologies and digital advancements to enhance productivity. Qualifications Secondary level education, complemented with a 2-year certification in a relevant field (economics, accounting, legal, business administration) or secondary level education with equally qualified experience in a relevant field.At least 3 years of experience in an administrative support role, ideally within an international organisationStrong organisational and communication skills, with the ability to prioritise tasks, adapt to changing priorities, and work effectively in a multicultural environment.Demonstrated ability to learn and utilise new technologies and digital toolsSome understanding of the Bank's organisational structure, processes and procedures (more particularly of lending operations) would be an advantage Excellent knowledge of the MS Office tools (Word, Excel, Powerpoint). Knowledge of Business Objects, the Bank's standard computer tools and lending applications would be an advantage. Excellent knowledge of English and/or French (***), with a good command of the other. Knowledge of any other European language would be an advantage. Competencies Find out more about EIB core competencies here (***) Unless stated explicitly as a required qualification, a good command of French is not a pre-requisite for hire. As both English and French are however official working languages of the EIB, proficiency in both languages is a pre-requisite for your future career development. Any language clause in your contract must be fulfilled in order for you to be eligible for a promotion (either via the annual appraisal cycle or via an internal selection process). Proficiency is understood to mean the attainment of level 5 of the Inter Institutional language courses, corresponding to B1.2 of the Common European Framework of Reference for Languages (CEFRL). The Bank offers appropriate training support. We hire and value talent with unique characteristics, creating a work environment where they can be themselves. We believe that Diversity, Equity and Inclusion makes us a performing and innovative organisation. We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation, disability or neurodiversity. We strongly invite applicants with a disability, neurodivergent profile or chronic condition to request reasonable accommodations at any stage during the recruitment process. Please contact the EIB Recruitment team Jobs@eib.org who will ensure that your request is handled. By applying for this position, you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorised disclosure of any information or any damage to the EIB Group reputation. This is an open campaign to consecutively fill open positions. The campaign will remain open until position is filled. Applications will be reviewed in order of receipt.