Corporate Office Coordinator

Location: Wroclaw, Poland (Downtown) Work Model: Hybrid (4 days per week in the office, 1 day per week remote) Working Hours: Standard full-time schedule, 8 hours per day About the Role We are seeking a highly organized and proactive Office Coordinator to support the smooth operation of a dynamic corporate office environment in the heart of Wroclaw. This role combines office administration, workplace coordination, stakeholder engagement, compliance support, and employee experience activities. As a key member of the local team, you will ensure efficient office operations, coordinate workplace services, support business initiatives, and contribute to a positive and professional office culture. This is an excellent opportunity for someone who enjoys variety, takes ownership, and thrives in a fast-paced international environment. Key Responsibilities - Coordinate daily office operations to ensure an efficient, safe, and professional workplace environment. - Prepare, maintain, and distribute operational reports, records, and business documentation. - Manage visitor administration, office access requests, and security-related processes. - Provide administrative support across areas including HR administration, finance, purchasing, and office management. - Coordinate supplier interactions and support invoice processing, purchase requests, and payment-related activities. - Maintain office policies, procedures, records, and compliance documentation. - Support audits, reviews, and control activities by coordinating and providing required documentation. - Partner with internal teams to support workplace initiatives, office changes, and operational projects. - Build strong relationships with employees, service providers, and stakeholders to ensure excellent service delivery. - Coordinate office supplies, facilities requests, employee events, and workplace engagement activities. What We're Looking For - High school diploma or Bachelor's degree in Business Administration, Finance, Economics, Supply Chain, or a related field. - Previous experience in office administration, workplace coordination, executive support, or business operations. - Strong organizational and multitasking skills with the ability to manage competing priorities. - Excellent communication and stakeholder management skills. - Ability to work independently while collaborating effectively across teams. - High level of professionalism, discretion, and attention to detail. - Experience supporting compliance, reporting, or audit-related activities is considered an advantage. - Customer-focused mindset with a proactive and solution-oriented approach. - Fluency in both English and Polish is mandatory. - Proficiency in Microsoft Office applications. What We Offer - Fixed salary of PLN 7,500 gross per month - Modern office located in downtown Wroclaw. - Hybrid working model: 4 days in the office and 1 day remote. - Edenred prepaid cards + + extra Xmas bonus. - Medical coverage for all employees. - choice of three medical plans, including two fully funded by the employer and one co-funded option. - Access to Multisport card program (employee-funded). - Supportive and collaborative international work environment. - Opportunity to contribute to a growing organization and make a visible impact. Why Join Us? This position offers a unique opportunity to become the central coordinator of a busy office environment, working closely with employees, stakeholders, and service providers. If you are passionate about creating an exceptional workplace experience and enjoy balancing administration, coordination, and people-focused activities, we would love to hear from you.