Administrative Assistant

Join Vonage and help us innovate cloud communications for businesses worldwide! Who We Are Vonage, a global cloud communications leader, helps businesses accelerate their digital transformation. Our Communications Platform is fully programmable and allows for the integration of Video, Voice, Chat, Messaging and Verification into existing products, workflows and systems.Our fully programmable unified communications and contact center applications are built from the Vonage platform and enable companies to transform how they communicate and operate from the office or anywhere, providing enormous flexibility and ensuring business continuity. Why this role matters The role of the Administrative Assistant is essential in ensuring smooth, efficient operations at the executive level, directly impacting an organization’s productivity. By managing schedules, communications, and high-priority tasks, the Administrative Assistant allows executives to focus on strategic decision-making rather than administrative details.You will act as a trusted liaison between executives, teams, and external partners, fostering clear communication and organizational alignment. What you will do Provide administrative support for day-to-day activities, including calendar management, meeting coordination, and scheduling support.Prioritize incoming requests and help resolve scheduling conflicts in a timely and professional manner.Manage travel and travel associated planning and arrangementsProvide effective support with the preparation, execution and follow-up of meetingsPlan and organize internal & customer special eventsCoordinate meetings including staff meetings, special events, training, and workshops which includes creating the agenda, making travel arrangements, preparing, and disseminating meeting materials and informationSupport daily operations with use of administrative tools & other general tools.Drive improvement and implementation of administrative processes and routinesPartner, network, and communicate effectively with other assistants within and outside the organization What you will bring 2-4 years of experience working in a large, international corporate environment2-4 years of relevant experience as an Executive Assistant, Project Management or Office Manager type experience required.Experience with arrangement of complex schedules, time management and logisticsSelf-driven professional with the ability to manage through ambiguity, and independently run activities with minimal supervisionStrong problem-solving skills, with a strong focus on structure and executionStrong work ethic and able to maintain a high level of confidentialityHigh degree of professionalism in dealing with diverse groups of people, including senior executives, staff, customers and community leaders includingExcellent communication skills and executive presence What's In It For You In addition to providing exciting work, career advancement opportunities, and a collaborative work environment, Vonage provides competitive pay and benefits including unlimited discretionary time off and tuition reimbursement. Note: The purpose of this profile is to provide a general summary of essential responsibilities for the position and is not meant as an exhaustive list. Assignments may differ for individuals within the same role based on business conditions, departmental need or geographic location. There’s no perfect candidate. You don't need all the preferred qualifications to make a valuable impact on our team. Our employees and customers come from diverse backgrounds, so if you're passionate about what you could achieve at Vonage, we'd love to hear from you.To learn how we process your personal data during the recruitment process, please refer to our Privacy Notice.